This article is about purchasing hardware. Procedures for purchasing software are located here.
The IT department has established a routine schedule for upgrading and refreshing technology equipment specifically for students and related directly to instruction. Any time the IT department is replacing equipment as a part of this routine schedule, the IT department has budgeted what is necessary to cover the costs of these replacements used for students and in the instructional setting.
However, it is common for a site or department to determine that it would like to use different technology equipment, or incorporate additional equipment or accessories, as well as conduct its own refresh. If this is the case, please refer to the following information in order to properly budget, as the site/department making the request would be responsible for the cost of the purchase.
Potential IT Equipment Purchasing Categories
- Non-Student/Non-Instructional Equipment
This includes updated equipment for office staff at the site or department level. - Supplemental Equipment
This includes items such as extra computer monitors, wireless keyboards & mice, additional AppleTV remotes, TVs for projection where projectors are already installed, document cameras, etc. - Upgraded Equipment
This includes replacing standard district-issued equipment with enhanced equipment (computers, laptops, projectors, TVs, computer monitors, printers, etc.). - Accessories
This includes items necessary to make supplemental equipment function properly, provide extra safeguards, enhance presentations (adapters, cords, protective cases, wireless presentation remotes, etc.) - Non-Standard Software & Apps
This includes educational and administrative software that is not provided on a district scale. For a comprehensive list of NUSD standard software and apps, please click here (future KB article). All site/department software purchases must be approved by the IT department before purchase to ensure the ability to support.
IT Equipment Purchasing Process
CDW-G, our primary vendor for purchasing IT equipment and accessories, has created a NUSD standard equipment site to make the process of requesting a quote as easy as possible. All sites/departments have been issued a user account for CDW-G. Please submit a work order if your office staff is unable to access this account. The CDW-G account manager identified on the NUSD Portal is always available to assist in selecting IT equipment and accessories consistent with NUSD standards if the item you are looking for does not seem to be included on the standard equipment list. Please note, this site does not include Apple products, which must be purchased directly through Apple, Inc. Any other specialized equipment should be purchased through district-approved vendors (future KB article).
Step 1: Identify IT equipment to purchase, with support from IT as needed.
Step 2: Generate quote through CDW-G (office staff have been trained). Otherwise, if Apple products are required, please submit a work order identifying your needs and a request to the IT department for a quote.
Step 3: Generate Purchase Order Requisition (POR) with your appropriate site budget code(s) identified and site/department administrative approval.
Step 4: Per the requirements of the POR, submit it to the IT department, which will verify its ability to support the listed equipment. Note: You MUST submit PORs for software purchases as well. The IT Department will forward the approved requisition to purchasing for ordering.
Step 5: Upon notification that the purchase has been received at the NUSD Warehouse, please submit a work order to the IT department with any technical installation/configuration needs. You may also submit a work order to Maintenance for any installation needs that do not fall within the scope of IT capabilities.